Download [ Assistant Manager of Building Operations position - pdf ]
The Greater Victoria School District provides public educational services to over 20,000 students in the Greater Victoria Area, encompassing six municipalities. To provide this service, the District has a current operating budget of $190 million and employs approximately 3,000 staff; which includes, teachers, principals and vice-principals, support staff, psychologists, speech and language pathologists and exempt managerial staff.
The Greater Victoria School District has over 52 separate buildings and 3.1 million ft2 (287,000 m2) of floor space. Buildings range in age from over one hundred years and carrying heritage status to newer state-of-the-art facilities, which and collectively span across five municipal jurisdictions.
The Assistant Manager of Building Operations is responsible for the afternoon and evening operation of the Greater Victoria School District schools and administration facilities including the cleaning, heating, security, and identification of maintenance issues; and mail and cartage requirements.
The educational requirements are completion of relevant post-secondary education in operations management, engineering; trade certification or comparable academic studies is required, three years of related experience, including the supervision and coordination of unionized employees, and experience working with stakeholders in a leadership role and supplemented with courses, workshops and seminars in supervision and leadership, or an equivalent combination of education and experience acceptable to the District.
The annual salary range will be between $67,612 and $84,515. For a detailed job description, please click here.
Deadline for submissions: Friday, October 27, 2017
Please apply online www.makeafuture.ca/greater-victoria
School District 61 thanks all applicants for their interest, however, only those selected for interviews will be contacted.]
Download [ Manager Facilities Capital Projects position - pdf ]
Competition Number: 000093
Job Title: Manager Facilities Capital Projects
Department: Facilities Management
Position Number: A9972
Employment Group: Administrative
Employment Type: Full-Time
Type of Position: Permanent
Type of Posting: Internal External
Campus: All Campuses
Reporting to the Director, Facilities Management and Planning, the Facilities Capital Projects Manager is responsible for the successful execution of capital projects at Vancouver Community College ensuring compliance to all applicable building codes, construction standards, quality benchmarks, and health and safety regulations, while delivering projects to defined scope, schedule, and within capital funding constraints. The Facilities Capital Projects Manager is responsible for the overall project initiation, planning, scheduling, time management, resource allocation, project accounting, cost control, quality control, risk management, contract administration and safety for renovation and new construction projects across the College.
- Assists the Director, Facilities Management and Planning in campus planning and overall space management/development strategy.
- Develop systems for the management of Facilities projects at Vancouver Community College.
- Develops proposals, business cases, and budgets for Facilities capital projects.
- Chairs Facilities capital project meetings as necessary.
- Initiates, plans, executes, monitors & controls and closes facilities capital projects.
- Selection of design, engineering, construction and other project related consultants and contractors through the established VCC procurement processes.
- Participates in the review of RFPs and other project related procurement tasks.
- Reviews drawings, specifications and contract documents for compliance to College and departmental needs.
- Represents the College while working with governing agencies to ensure all regulations and building codes are followed by the designers and contractors.
- Represents the College at all project meetings ensuring general conformance to plans, specifications and College standards. Prepares and presents presentations as appropriate.
- Represents the College in all business relationships with project contractors and consultants.
- Ensures compliance with materials testing, hazardous materials abatement and health and safety regulations.
- Coordinates projects with College departments, functional areas and Facilities Management for all shutdowns and acceptable times for project work.
- Oversees engineering and construction work for general conformance to scope and plans, specifications, standards and assesses quality of work being performed.
- Responsible for time tracking of project staff (both internal and external) and cost control.
- Reviews change orders when required.
- Monitors project progress to assure compliance with schedule and budget.
- Prepares and issues monthly status reports on progress of projects.
- Prepare vendor reports at close of project.
- Regular project reporting and communication with key stakeholders.
- Brings projects to completion within budget limitations.
- Coordinates with Facilities staff and FMO for commissioning, calibration, ongoing maintenance, turnover training, documentation turnover, and other project closing activities.
- Receives and reviews operation, maintenance manuals, and as-built drawings.
- Ensures completeness of all required documentation pertaining to Facilities capital projects. Submits documentation to authorities having jurisdiction and archives same documents for retrieval.
- Liaises with other departments in regards to future business needs and capital project planning.
- Prepares purchase requisitions for project goods and services and receives project invoices in Banner software.
- Works with the Facilities Management team on an ongoing basis to refine and improve project management processes.
- Leadership and supervision of staff.
- Responsible for recruitment, evaluation, performance management, training and development within scope defined by the College policy and the Collective Agreement.
- Develops and delivers training to departmental technical staff in regard to project management best practice.
- Works at all VCC campus locations.
- Travels between VCC campus locations.
- Performs other related duties as required.
Education and Experience:
- Post-secondary degree in engineering, construction management or architecture
- Minimum of ten years of progressive experience and responsibility in construction project management leading capital projects.
- An equivalent combination of training and/or experience may be considered for the required qualifications.
- BIM/AutoCAD certification preferred.
- Direct related experience in capital project management of large multi-site institutional facilities, including responsibility for developing budgets, project plans, and delivering projects within budget and timeframes is a strong asset.
- Demonstrated extensive knowledge of facilities planning, design, and construction processes, building code, and health and safety regulations for construction.
- Demonstrated knowledge and understanding of CCDC (Canadian Construction Documents Committee) contracts including Article of Agreement, Condition of Contract, and Supplementary/Special Conditions.
- Experience using MS Office suite and project management software (Word, Excel, PowerPoint, Visio, Outlook, MS Project).
- Experience using FAST WebReq, FAST Financial, and Banner applications an asset.
- Experience supervising, mentoring or managing employees.
- A Project Management Professional (PMP) designation would be an asset.
- Experience working in an educational or similar setting would be an asset.
Skills and Abilities:
- Demonstrated knowledge of project management and project controls best practices.
- Ability to read/interpret large, complex facilities plans, drawings, and specifications.
- Possess a good working knowledge of the design and construction industry.
- Excellent oral and written communication skills and the ability to negotiate effectively.
- Ability to respond to enquiries with tact, confidentiality and discretion.
- Must have strong interpersonal and communication skills, effective team building skills, and ability to function in a team oriented environment.
- Ability to establish and maintain effective working relationships with students, staff, faculty and vendors.
- Ability to manage competing priorities and challenging schedules.
- Ability to act decisively, to exercise a high-degree of initiative and judgment on a wide range of issues.
- Proven organizational skills with an ability to set priorities and complete multiple tasks within specified timelines.
- Demonstrated ability to lead and provide direction to a team of professional staff, coaching, mentoring and guiding.
- Ability to demonstrate leadership in a unionized environment.
- Ability to consult and collaborate with various stakeholders when preparing plans.
- Experience with contract management.
- Strong organizational and time management skills.
- Strong knowledge of building codes and standards.
- Strong problem and analytical skills.
- Problem solving ability in order to solve cost, schedule, and scope issues that are raised throughout the progress of multiple projects.
- Work experience in a public institutional environment.
- Proficiency in the operation of Microsoft Office Suite (Word, Excel, PowerPoint, Visio, Outlook, MS Project), BIM/AutoCAD, and other computerized systems/software appropriate to the needs of project management and processes at Vancouver Community College.
- Understanding of facilities management operations.
- Ability to function under a minimum level of direct supervision and ability to act proactivly.
Days and Hours of Work: Monday to Friday, 8:30 am to 4:30 pm. However, hours may vary according to the needs of the department.
Salary Range: AA6 - $65,616 to $85,781 per annum, depending on qualifications and experience.
Position subject to the Compressed Work Week Schedule: Not Applicable
Posting Date: 10-03-2017
Closing Date: 10-24-2017
Application Needed: Administrative Application
Special Instructions to Applicants: Please address your cover letter to the Human Resources Department. Only short-listed candidates will be contacted.
Optional Documents: Other Document
Required Documents: Resume Cover Letter
Direct Link to this Posting: careers.vcc.ca/applicants/Central?quickFind=53619
Download [ Manager, Structural and Grounds position - pdf ]
The Abbotsford School District has a dynamic and challenging opportunity for an independent, highly self-motivated Manager of Structural and Grounds. As a key member of the Operations Management team, this position establishes, coordinates, and oversees a diverse range of complex activities.
Reporting to the Director of Facilities and Transportation, the Manager, Structure and Grounds will be responsible for overseeing and supervising preventative maintenance programs, repairs, and upgrades of district facilities and grounds in regards to interior/exterior painting, carpentry, lock smith, cabinetry, welding, civil grounds and portable placements. As well, this position will be highly involved in large capital projects from inception to completion.
This position shares an integral part of the district’s security program by establishing vandalism strategies, and ensuring established security and safety protocols are adhered to.
Under the general direction of, and in consultation with the Director of Facilities and Transportation, is directly responsible for the following activities:
- Supervise the foremen and staff of the following departments: Carpentry, HVAC, Electrical, Painting; Millwork, Welding, and Grounds to develop and implement both long term and short term plans regarding building and system maintenance and upgrades
- Assist in the preparation of project and departmental budgets; document all relevant information and prepare formal reports/studies as required
- Assign and supervise trades grounds and maintenance staff, delegating the appropriate responsibility to the foreman
- Maintain responsibility for the standards of maintenance/repair and construction/renovation work performed by the staff, ensuring that all work performed is in accordance with district policies, procedures and standards and that all such work is in accordance with related regulations and codes
- Establish and maintain preventative maintenance programs, schedules, logs and records
- Establish regularly scheduled inspections of work performed, ensuring proper workmanship and that assignments are completed with efficiency and effectively as per identified standards and specifications
- Assist in determining and establishing detailed specifications for equipment, materials and supplies and submit requisitions for approval and purchasing well in advance of needs; verify that the equipment, materials and supplies received conform to established specifications as ordered
- Maintain accurate inventories for gym re-coating; as well as, interior and exterior painting programs
- Maintain direct responsibility for the comprehensive assessment of maintenance/repair required, including time, materials and labour cost estimates and the scheduling, control and direct supervision of labour performed. Maintain a thorough knowledge of district facilities and operations
- Participate in the recruitment, discipline and formal performance evaluations of staff as required
- Maintain a working knowledge of the work in progress, making the appropriate adjustments as required - ensuring all projects are completed in a timely manner in accordance with established policies, procedures, regulations and codes
- Assist in preparing and implementing new and amended policies and procedures; maintain a working knowledge of policies, procedures, regulations and codes related to the position;
maintain a working knowledge of operational/personnel policies, procedures and regulations of the district
- Participate in the budgeting process; attend and participate in departmental management meetings
- Provide guidance, coaching, and training to employees as needed
- In cooperation with Purchasing Department, tender and mange contracts with consultants, engineers and outside contractors for projects and/or work
- Establish and maintain a turf management program for both natural and synthetic fields
- Perform tree assessments and keep an accurate tagging inventory and records for potential and actual dangerous trees
- Perform all related duties as may be assigned by the Director of Facilities and Transportation
- Minimum 4 years trade qualification in either electrical, HVAC or Carpentry or hold a Civil Technologist (ASTTBC) Certificate
- Five years management experience in a related setting, with considerable knowledge and understanding of carpentry, painting, minor renovations, paving, traffic technology, horticulture, and arboriculture and turf management
- Valid class 5 British Columbia driver’s license
- Successful completion of a supervisory or management skills credit course
- Working knowledge of the regulations and codes, trade standard practices, methods, materials, tools, technology and equipment used in the HVAC trade
- Knowledge and experience with life cycle equipment analysis
- Experience in strategic planning, budgeting, developing goals, and identifying measureable objectives
- Experience with the tendering and management of contracts
- Experience with turf management
- Working knowledge of school district facilities and maintenance practices
- Working knowledge of technical drawings, blueprints, sketches and building plans
- Working knowledge of provincial and municipal regulations and fire codes
- Proven ability in computer operation and experience, including working with Microsoft Work, Excel, Windows and a computerized work order system. Ability to learn other computer software programs
- Working knowledge of WHMIS and Worksafe BC Occupational health and safety regulations and the demonstrated ability to work in a manner that recognizes personal safety and the safety of others
- Proven ability to establish and maintain effective work relationships with all internal and external contacts
- Ability to use tact and discretion and maintain confidentiality
- Positive interpersonal and leadership skills, and the ability to develop teams and foster an environment which promotes team work
- Ability to explain complex or simple instructions or information clearly to others
- Ability to positively resolve conflict situations
- Understanding and awareness of cultural diversity
- Proven ability to communicate effectively both orally and in writing, and to provide service and relationship to the public and School District in a professional, respectful, positive and courteous manner
Qualified applicants are requested to forward their covering letter and resume including the names of three references quoting Competition No. E 18 OPS 004 REG no later than 4:30 pm on Friday October 18, 2017.
Interested applicants should forward their applications via e-mail to the Human Resources Department:
Download [ Painters (Temporary) position - pdf ]
We are currently accepting resumes for Trade Qualified Painters. Successful applicants will have proven initiative, ability to work independently and good interpersonal skills required to interact with students, teaching staff, co-workers and the general public.
Salary: $29.13 per hour plus allowances and 11% in lieu of benefits.
Hours: 7:00 am to 3:30 pm, Monday to Friday.
Term: 6 months, with the possibility of extension.
This position falls within the CUPE 382 bargaining unit. For a detailed job description, please click here.
Please submit letter of introduction, résumé, and proof of Trade Qualification and references to:
Human Resource Services
Greater Victoria School District #61
556 Boleskine Road
Victoria, B.C. V8Z 1E8
School District 61 thanks all applicants for their interest, however, only those selected for interview will be contacted.